Industry Playbook
Donation records easy to keep
Give people a clear record of their contribution, and make copies easier for the office to retrieve. ReceiptWave can also offer a separate invitation to follow community events and volunteer opportunities — receiving a receipt and choosing updates stay separate decisions.
- 90-day free trial for founding merchants
- No credit card required
- No lock-in contract
1 · What changes at the desk
Take the contribution through Square as you do now. The person taps the ReceiptWave stand to collect a record carrying your organisation’s details and the tax treatment applied by Square, and the office can resend it later. Use donation wording appropriate to your organisation’s status: deductibility depends on the recipient and the gift, not on the existence of a receipt.
Connect ReceiptWave to Square to add tap-to-collect receipts and customer follow-up.
Setup takes under five minutes: connect your Square account, and connected sales flow through to ReceiptWave. Nothing changes at the till — staff take payment exactly as they do now.
2 · What to switch on, in this order
| Feature | Why it matters here | Do this |
|---|---|---|
| Digital receipt | One tap after the contribution. An instant record, with no paper slip to write out. | Put the stand on the welcome desk. |
| Resend a record | Send the record again to a recipient the person nominates, without a paper file. | Show the office where it lives. |
| Following, kept separate | People can receive a record without following. Those who follow can be sent community news. | Never bundle the two. |
3 · First action, and how to measure it
- Test one giving workflow with the treasurer. Check refund handling, fund allocation and the receipt wording before going live.
- Distinguish offerings, purchases and deductible gifts. Do not imply all giving to your organisation is deductible.
What the subscription needs to earn
The main value here is administration: measure office minutes spent reissuing records, and the value you assign to that time.
Illustration only: one additional $25 contribution exceeds $15 before fees — that is arithmetic, not evidence of increased giving.
$15 / month + GST after the 90-day free trial. No lock-in contract.
Illustrations use stated assumptions and are not a forecast; actual results depend on your business. Industry figures as cited. Pricing $15/month + GST at publication.